Job Title: Administrative Assistant
Location: Houston - Galleria Office
Schedule: Hybrid – 3 days in office
Contract: W2 Contract (12+ months w/ potential to extend/ benefits/10 days PTO/10 company holidays/5 sick days)
Primary Purpose:
Working primarily independently under limited supervision, the Administrative Assistant performs advanced and highly complex administrative and clerical functions. These include word processing, typing letters, memoranda, and forms, producing presentation materials, tracking budgets, producing department reports, ordering supplies, maintaining files, answering telephones, scheduling appointments and conferences, making travel arrangements, receiving visitors, and sorting/distributing mail.
Duties and Responsibilities:
- May process time sheets, payroll, cashiering, budgets, expense accounts, and other financial records; coordinates with other departments as needed; makes travel arrangements and schedules appointments.
- Utilizes business applications software and peripheral equipment (e.g., complex databases, advanced presentation graphics, detailed spreadsheets with original formulas, operates fax machines, copy machines, etc.).
- Plans and organizes own work; coordinates and/or takes lead responsibility on special projects requiring advanced skills; may provide direction for clerical groups, review work, and train others.
- Composes correspondence and reports for supervisor’s signature; conducts research, compiles data for analysis, reviews documents for accuracy, checks calculations, reconciles report data, and maintains complex accounting ledgers, petty cash, and inventory.
- Implements established safety procedures.
- Performs other duties as assigned (no more than 5% of duties).
Education/Qualifications:
- H.S. Diploma/GED required. College courses or vocational training desired. Technical/vocational college courses/training desired.
- 3+ years of related experience required.
- Must be able to operate a computer and peripheral equipment for word processing. Demonstrated knowledge of business application software including spreadsheets, presentations, databases, and word processing.
- Must possess intermediate math skills and be able to operate a calculator.
- Excellent oral and written communication skills required.
- Proficiency in computer software applications.
- Ability to handle multiple activities/projects and meet deadlines.
This role offers an exciting opportunity to work for a leading Oil & Gas operator in the industry. If you are a highly skilled administrative professional looking for a dynamic environment, apply today!
Equal Opportunity Employer:
Brunel is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We believe that everyone deserves equal access to employment opportunities, and we do not discriminate based on race, color, religion, gender, national origin, age, disability, sexual orientation, or any other protected characteristic. Our hiring practices are guided by a dedication to fairness, respect, and merit, ensuring that all qualified candidates are given the opportunity to contribute and succeed. At Brunel, we celebrate differences and are proud to create an environment where every individual can thrive and feel valued.
